Documenting Your Concerns in Your Child’s IEP

IEP meeting

This article was contributed by Teresa Mebane, an Autism Resource Specialist in the Wilmington region and an autism mom.

Now that school is back in session, it’s time to think about your child’s IEP. Do you ever feel your concerns are not being heard? Have you left an IEP meeting with unanswered questions? Here are a few tips that might be useful.

Prepare for the IEP meeting

First, always ask for a draft IEP a few days in advance of the meeting. This way you have information about how the school perceives your child’s “Present Level of Educational Performance.”

Then write a list of what you consider to be important to be included in the IEP. You will also want to write down any questions that you may have about your child’s special educational programming. This will also help you come up with what to put into the “Parent Concerns” section of the IEP. This section is not only for concerns but for documentation of things that may not be documented elsewhere in the IEP, for instance, other diagnoses, outside therapies, or how your child is doing at home. You will want to make sure that all of your major concerns are listed in this section, but do not let it become too cumbersome.

Your proposals must be documented

As a full participating member of the IEP team, you have a right to make any proposals that you feel are important. For example, if you want a social skills goal added, then you may make that proposal. This doesn’t mean the team has to adopt your idea, but they do have to consider it. There is a section in the IEP that is part of “Procedural Safeguards/Prior Notice of Proposal (DEC 5)” where there has to be documentation of options proposed or refused. This section should include a summary of all decisions made as part of the IEP meeting. There must also be a rationale for why those decisions are made. So again, let’s say you asked for the social skills goal and the team rejected the idea; it must be documented as to WHY they decided not to include this goal. This is powerful information should a parent choose to dispute that decision through mediation or due process.

It is a good idea to have someone read aloud the “Parent Concerns” and “Procedural Safeguards/Prior Notice of Proposal” sections at the end of the meeting. This will help ensure that all of your concerns and proposals have been adequately captured.

Signing the IEP

Keep in mind that unless this is an initial IEP, your permission is not required. Signing the IEP only indicates that you participated. It is the school’s responsibility to make a FAPE (free and appropriate public education) proposal even when there is parental disagreement. If the “Parent Concerns” and “Procedural Safeguards” sections have been adequately filled out, then those areas will indicate when you are not in agreement. If you strongly disagree with the decisions made, then it is your right to pursue some type of dispute resolution. But I hope that with a little bit of knowledge under your belt, you and everyone else will leave the meeting feeling satisfied.

Happy IEPing!

Teresa Mebane can be reached at or 910-332-0261.


Learn more

For more information on IEPs, browse the ASNC Bookstore, in the category “Classroom Management, Inclusion, IEPs.” We also recommend these expert picks:

Wrightslaw: Special Education Law, 2nd Edition: This updated resource breaks down the Individuals with Disabilities Education Improvement Act (IDEA) into terms that a parent can understand.

Wrightslaw: From Emotions to Advocacy: This guide will help parents and caregivers become better advocates for their children. Parents will learn how to communicate more effectively during IEP meetings by focusing on what children need based on present levels of performance and evaluation results.

Wrightslaw: All About Tests & Assessments: In this easy-to-read book, you will find clear, concise answers to frequently asked questions about assessments, evaluations, and tests.

The IEP from A to Z: This step-by-step guide on creating meaningful and measurable goals and objectives provides a helpful overview of the IEP process.

Tips, Myths, and Facts about the IEP Process

school girl 12670314Small

This article was contributed by Nancy LaCross, ASNC Autism Resource Specialist in the Raleigh area and mother of an adult son with autism.

The Autism Society of North Carolina has 18 Autism Resource Specialists serving all 100 counties in our state. We receive phone calls from parents and professionals about lots of issues, but the most common calls are related to IEPs, or Individualized Education Programs.

After 17 years of advocating for my own special needs child in three school systems, I learned a lot about myself, my child, working as a team, and the IEP process. When my son entered public school at the age of 3, I was totally overwhelmed by his diagnoses, his future, everyday life, school, therapies, and the IEP process. It took me about 10 years of advocating for my son to finally begin to put the pieces together regarding the IEP process.

As one parent to another, I would like to share with you my top tips, myths, and facts about the IEP process.


  1. Educate yourself about the IEP process. (Find more resource links at the end of this article.)
    1. I highly recommend that families read the IEP Toolkit available on ASNC’s website.
    2.  Attend IEP workshops sponsored by ASNC, Exceptional Children’s Assistance Center (ECAC) or Wrightslaw.
    3. Read special education books and resource guides available from the ASNC Bookstore, the ECAC lending library, the NC Department of Public Instruction (DPI) website, and the ASNC website.
    4. Read “The Procedural Safeguards: Handbook on Parents’ Rights” from the DPI
  2. Prepare for IEP meetings.
    1. Write down your top three to five parent concerns and let this serve as your agenda for the meeting.
    2. Write down your vision for your child’s future (after high school). To the maximum extent possible, also write down your child’s hopes and dreams for his or her future after high school.
    3. Review the most recent evaluation, current IEP and progress reports.
  3. Participate in the IEP meeting.
    1. Attend IEP meetings.
    2. Stay focused on your child.
    3. Use present skill levels and current evaluations to guide you in creating goals.
    4. Treat all team members with respect.
    5. Ask questions of the team, and then together create solutions.
    6. Take the emotion out of the situation! (As a mom, I know this is difficult if not impossible.) To the maximum extent possible, focus on the needs of your child during an IEP meeting. Use present levels and evaluations to show the needs of your child. Use phrases like “my child requires x, y, z based on this professional evaluation” instead of statements like “I want my child to have this in the IEP.”
  4. Advocate for your child throughout the entire school year.
    1. The IEP team can meet more than once a year if changes are needed.
    2. Families can schedule teacher conferences throughout the school year to review information.
    3. Communicate with your child’s teacher by phone, email, or communication log as needed.
    4. After an informal school meeting or phone conversation, follow up with an email. In this email, thank the person for his or her time and then give a brief recount of the meeting, including who will do what and by when.

Myths and Facts:

Myth: If I bring an advocate to the IEP meeting, then that person will make the school do what I want for my child.

Fact: If you bring an advocate or another person with you to the IEP meeting, then this person will be another member of the IEP team. The IEP team needs to work together to create an Individualized Education Program that provides a free, appropriate public education (FAPE). Please keep in mind that the word appropriate is not defined by the federal Individuals with Disabilities Education Act (IDEA). Appropriate does not mean best.

Myth: If I communicate lots of information to the school, then my child’s needs will be better met.

Fact: Concise communication to the school staff may be better received then lengthy correspondence.

Myth: If I threaten to sue the school, then the school will do what I want.

Fact: For most families, this tactic has backfired. It may be more effective to work together with the IEP team to create an appropriate IEP for your child. If there are challenges then I would encourage you to identify the issue. (Often times when families connect with me they struggle to pinpoint the issue.) Some examples of issues might be the following:

  1. The IEP does not reflect the needs of your child and it needs to be updated
  2. The IEP is well written but not implemented
  3. The student is not making progress on the IEP goals
  4. There is a personnel issue with the school staff

Myth: If you are the perfect advocate for your child, then your child will be successful in school.

Fact: Unfortunately, even if you are a perfect advocate for your child, there still may be challenges along the way. But if you read the four tips above, you will feel more confident in your abilities to advocate for your child, and you will have the knowledge to address these challenges.

The ASNC Autism Resource Specialists are all parents of children on the spectrum. Each of us has personal experience navigating the world of IEPs. If you have questions or concerns about your child’s IEP, then please feel free to contact the Autism Resource Specialist (ARS) serving your county. Find one near you on our website.

More resources:

 Here are some titles we recommend from the ASNC Bookstore:

Nancy LaCross can be contacted at or 919-865-5093.

Communication is Key!

Editor’s Note – The following post was written by Autism Society of North Carolina Parent Advocate/Trainer Juliette Heim.

For some of our children, the beginning of the school year has already begun, and for others, school is just around the corner. There is often uncertainty, anxiety, and the fear of the unknown that accompanies this transition time, when we leave behind the fun of summer and adjust back into the structure of the school year. The stress and excitement can be overwhelming for families.

As a parent of a child with autism, I would like to share with you some tips and strategies that I have applied over the years that have been helpful in easing much of the tension that accompanies the beginning of a new school year.

I make it a point to meet with each and every new teacher that will be working with my child during the school year. I clear my schedule to accommodate their availability. I want to subtly demonstrate my view of the importance of this meeting without sounding rude or demanding. It is important to set a positive tone for a good teacher/parent relationship. This is key because first impressions can make or break a good teacher/parent relationship. Be flexible but assertive!

If possible, it is always a thoughtful gesture to bring flowers or a small box of chocolates to show your appreciation for the hard work that teachers do.

Be prepared for meetings. Write down your questions and or concerns ahead of time and take notes. Do not be hesitant to ask questions. The only “dumb” question is one that is left unasked if it is of importance to you.

Keep in mind that if your child has an IEP (Individual Educational Program) or a 504 Plan these are designed by ALL team members. Parents and teachers work together on the same team. Team members should keep one another informed of both challenges and progress. Any additions or changes to an IEP or 504 Plan are handled with a group effort.

Follow up with the teacher after each meeting. Remember to thank them, either in an e-mail or a simple thank you card. Teachers, just like all of us, want their hard work to be appreciated and they will remember that you took the time to acknowledge their effort. If you have several topics that were discussed, send an e-mail outlining the conversation, and be sure to thank them for their time and dedication in helping your child to succeed.

IEPs and 504 Plans are outlined on a standardized form, but minutes of team meetings will also be kept by one of the staff. A copy should be presented to you, but if not, request a copy.

Over the years, my child, Logan, has had some very talented teachers, as well as some that just could not “think outside of the box” or did not communicate well with me. I had to be consistent and diplomatic even when it was challenging. I continued to show my appreciation for their efforts. I made adjustments and kept a good stream of communication between us.

A gentle approach works better for any relationship than anger or negativity, and you will be more likely to help your child if everyone is willing to collaborate. Remember the old adage, “You can catch more flies with honey than with vinegar.” Using diplomacy and appreciation, while displaying self-confidence, is a great way to introduce yourself and your child.

As a Parent Advocate for The Autism Society of North Carolina working out of the Asheville office, I am here for you if you have any questions or concerns that you would like to discuss. I can be reached at: or you can call me at my office at 828-236-1547, ext. 1508.

I hope you and your children have a successful start to the school year!


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